Collect every rupee. Automatically.
Stop chasing parents. Stop reconciling spreadsheets. Stop missing receipts at audit time. OrbitGurukul handles the entire fee lifecycle — invoice to receipt, reminder to reconciliation, scholarship to settlement.
UPI Integration
Native links for Razorpay, PhonePe, Paytm, HDFC SmartHub and ICICI Eazypay. Parents pay in one tap — no app downloads, no QR confusion.
Automatic Receipts
GST-compliant receipts generated the moment payment hits. Sent via WhatsApp, SMS and email with your school letterhead, signature and seal.
Instant Reconciliation
Bank statements matched against ledgers automatically every morning at 7 AM. Mismatches flagged. No more Excel hunting at month-end.
Smart Defaulter Lists
Real-time view of every pending fee, grouped by class, term, fee head or transport route. Export to PDF, Excel or push directly into a Voice AI call campaign.
Concession & Scholarship Rules
Configure sibling discounts, staff-ward concessions, merit scholarships and EWS quotas once — applied automatically to every term, every year.
Multi-Term, Multi-Fee Heads
Tuition, transport, hostel, exam, library, lab, uniform, books — every fee head tracked separately with its own GL code and reports.
Cheque & Cash Tracking
Old-school payments still happen. Record cheque numbers, bank, deposit date, bounce status — and link back to the same parent ledger.
Late Fee Automation
Per-day or flat late-fee rules. Grace days, waiver requests with approval workflow, and automatic ledger postings — no spreadsheet maintenance.
Refund & Adjustment Workflow
Half-yearly TC, mid-term withdrawal, transport route changes — refunds calculated against your school's policy with auditor sign-off built in.
Parent Self-Service Portal
Parents see their ledger, download receipts from any past year, and pay any outstanding head — without calling the office.
Multi-Branch Consolidation
Trust-level dashboards roll up collections across every campus in real time. Branch-level drill-down in 3 clicks.
Auditor-Ready Reports
Day book, ledger, fee register, scholarship register, concession register — every report your CA or board inspector asks for, exported in one click.
From invoice to audit, in 6 steps.
The same workflow runs every term, every year. The office team approves exceptions — the system handles the routine.
- 01Fee structure set up once
Configure tuition, transport, hostel, exam and any other heads per class, per term. Reuse next year with a single click.
- 02Invoices auto-generated
On the 1st of every billing cycle, invoices go out via WhatsApp, SMS and email with embedded UPI pay-now links.
- 03Parent pays in one tap
UPI, card, netbanking, cheque or cash. Every method tracked under the same parent ledger.
- 04Receipt + reconciliation
GST receipt issued instantly. Bank statement reconciled overnight. Ledger closed for that transaction.
- 05Defaulters auto-followed-up
Day 3, 7, 14 and 21 reminders go out — WhatsApp first, then Voice AI in the parent's preferred language.
- 06Audit & MIS in one click
Day-book, ledger, fee register, scholarship register — every auditor-asked report exported in seconds.
Plays nicely with your existing stack.
We don't ask you to switch banks, change accountants or rip out Tally. OrbitGurukul plugs into the tools your school already uses.
Frequently asked.
Can we keep using our current bank?
Yes. OrbitGurukul integrates with HDFC, ICICI, SBI, Axis, Kotak and 40+ other Indian banks. Your money continues to flow into your existing current account — we only read the statement.
What about old pending dues from before we joined?
We migrate opening balances per student during onboarding. Day-1 of the new term shows the true outstanding, with full audit trail of the migrated entry.
Is the system GST-compliant?
Yes — tuition is exempt, but transport, hostel mess, books and uniform are taxable. We apply the right rate per fee head, raise tax invoices and generate GSTR-1 ready summaries.
How are partial payments handled?
Parent can pay any amount; system applies it to the oldest dues first (or any other order you configure). Outstanding ledger always reflects the truth.
What happens if a payment fails mid-way?
Failed transactions show up in a dedicated reconciliation queue with the gateway's reason code. Parent is notified to retry — and the ledger is never double-counted.
See it on your school's data
We'll spin up a sandbox with your fee structure in under 24 hours.
Book a Demo