OrbitGurukul
Case Studies

Schools, not slogans.

Real Indian principals and trustees, real numbers. Here is what changed for them after switching to OrbitGurukul.

240+
Schools live across India
1.2L+
Students managed every day
₹68 Cr
Fees collected on the platform in FY25
18%
Average lift in on-time fee collection
Mr. R. Krishnamurthy, Principal
Mr. R. Krishnamurthy, Principal
Sunrise Public School, Indore

₹14 lakhs in pending fees recovered in the first term.

A 1,400-student CBSE school in Indore was carrying ₹38L in pending dues, despite weekly SMS reminders. Within one term of switching to OrbitGurukul's voice and WhatsApp reminders in Hindi, 37% of the backlog was cleared.

"Parents who never answered our calls picked up the AI call in Hindi and paid the same day. We did not believe it until we saw the first month's collection report."
  • Earlier system: bulk SMS via a third-party provider, ignored by 70% of parents
  • OrbitGurukul: same-day absentee voice call + tiered fee reminders in Hindi
  • Result: defaulter list shrank from 312 students to 84 students in 90 days
₹14L
recovered in term 1
92%
on-time collection rate
0
phone calls from admin office
Mrs. Lakshmi Iyer, Principal
Mrs. Lakshmi Iyer, Principal
Sharada Vidyalaya, Coimbatore

Sundays back. Payroll in 20 minutes.

Sharada Vidyalaya's Principal personally ran Payroll every Sunday — 6 hours of calculation across 84 staff, EPF, ESI, and proxy teachers. OrbitGurukul's Payroll engine reduced that to a single 20-minute Monday-morning review.

"I used to dread the last weekend of every month. Now my Monday starts at 9 with a coffee and a single dashboard."
  • Earlier: 3 Excel sheets per month, manual EPF challan, manual ESI return
  • OrbitGurukul: attendance auto-flows into Payroll, statutory filings one-click
  • Result: zero EPF filing delays in 9 months, zero employee Payroll queries
20 min
monthly Payroll runtime
84
staff on automated EPF/ESI
0
calculation errors in 9 months
Shri Anil Deshpande, Trustee
Shri Anil Deshpande, Trustee
Vidya Mandir Trust, Pune (4 campuses)

State board audit closed in 2 days, not 2 weeks.

A four-campus trust running ICSE and state-board schools faced an annual audit nightmare — different fee structures, different Payroll cycles, different boards. OrbitGurukul's trust dashboard made every report instantly exportable.

"For the first time in 12 years, our board meeting started on time because the financials were ready a week early."
  • Earlier: 4 separate ERPs, 4 sets of auditors, 2-week audit cycle per campus
  • OrbitGurukul: unified trust dashboard, single audit window for all campuses
  • Result: audit closed in 2 days, trustees get monthly P&L by the 5th
2 days
to close state board audit
4
campuses on one dashboard
₹1.8 Cr
trust-wide fees collected on-time

In their own words.

"82% drop in absenteeism after switching on same-day voice alerts in Marathi."
Bal Bharati School, Nashik
650 students · 1 term
"Eliminated ₹6L in unreconciled cash entries that had been carried for two years."
St. Anne's Convent, Mangalore
1,100 students · 2 terms
"Cut admissions follow-up cost by 70% using AI voice calls in Hindi & Chhattisgarhi."
Krishna Public School, Raipur
1,800 students · 1 admissions cycle
"Onboarded 3 campuses in 6 weeks. Trustees now see a unified collection MIS daily."
Gandhi Vidyalaya Trust, Surat
3,400 students · 3 campuses

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